By-laws

BYLAWS OF
POLE LINE ROAD BAPTIST CHURCH
DAVIS, CALIFORNIA

Article I
Fundamental Matters

Section 1.01 Purpose

The purpose of this Church is to Glorify God: by Connecting to God, by Connecting to each other, and by Connecting others to Jesus Christ.

Section 1.02 Doctrine

This Church accepts the Bible as its authority in matters of faith and practice.

Section 1.03 Polity

This Church is a body of baptized believers, each of whom is equal in rank and privilege. Subject to the provisions of these bylaws, the articles of incorporation, and applicable law, the affairs of the Church shall be managed, and all powers of the Church as a California nonprofit religious corporation shall be exercised by or under the direction of its Active Members. The Active Members may, by these Bylaws or by vote, delegate certain powers and management responsibilities from time to time, provided that the affairs of the Church shall be managed, and its corporate powers shall be exercised under the ultimate direction of its Active Members.

Section 1.04 Cooperation

This Church is subject to the control of no ecclesiastical body other than itself. This Church shall, however, cooperate with other churches of like faith and order in the fulfillment of its purpose.

Article II
Principal Office

Section 2.01 Principal Office

The principal office for the transaction of the business of the Church is 770 Pole Line Road, Davis, California 95618.

Section 2.02 Change

The Active Members may change the principal office from one location to another. Any change of the location of the principal office shall be noted by the Clerk on these Bylaws opposite Section 2.01, or Section 2.01 may be amended to state the new location.

Section 2.03 Other Offices

The Active Members may at any time establish other offices at any place or places where the Church is qualified under applicable law to conduct its business.

Article III
Members

Section 3.01 Qualifications

Any individual who meets each of the following criteria shall be a Member of this Church:

A. The candidate for membership shall have made a public profession of conversion by faith in Jesus Christ as Savior and Lord.

B. The candidate for membership shall have been baptized by immersion in accordance with the Scriptures by this Church or a church of like faith and order.

C. The candidate for membership shall have completed the New Member Orientation for this Church.

D. The candidate for membership shall have requested admission to the membership of this Church based on one of the criteria for membership set forth in Section 3.02.

E. The candidate for membership shall be accepted as a Member of this Church by vote of the Church Board.

Section 3.02 Basis for Membership

A. An individual may request membership and be received into the membership of this Church on any of the following:

  1. By public profession of faith before this Church and baptism by this Church.
  2. Upon transfer of letter from another church of like faith and order.
  3. By statement in which the applicant affirms that the criteria of Section 3.01 A and B are satisfied and provides a sufficient reason why a letter from another church of like faith and order cannot be obtained.
  4. By restoration when the individual’s status as a member has been previously terminated for any reason.

B. An Active Member is a Member who (1) within the preceding 12 months has participated in the life of this Church by attending one of its regularly scheduled services or Bible studies on seven separate days, and (2) shall be serving in the church and contributing to the church.

C. If there is a question of eligibility, the Church Board will assess the eligibility of the members.

Section 3.03 Transfer of Membership

Upon due request from another church of like faith and order, the Church Board may grant the transfer of the membership of any Member, in its sole discretion, by a vote of the Church Board. Membership may not be transferred in any other manner, and no right arising from membership shall be transferred for value or otherwise.

Section 3.04 Termination of Membership

The membership of a Member shall terminate as follows:

A. Membership shall terminate immediately upon the death of a Member, the resignation of a Member, or the transfer of membership in accordance with Section 3.03.

B. The membership of a Member shall terminate upon the vote of the Church Board when there is satisfactory evidence that the person whose membership is terminated has affiliated as a member with another church or religious group or has moved from the area served by this Church and established permanent residence in another location.

C. The membership of a Member may be terminated for any other reason only in accordance with the following procedure:

  1. The reason for the proposed termination of membership must first be presented to the Pastor and Church Board and with such other persons as the Pastor and Church Board consider appropriate, who shall attempt to resolve the situation in a scripturally loving manner.
  2. If the Pastor and Deacons determine that termination of membership is advisable, they shall recommend termination to the Church Board.
  3. The Member whose membership is proposed for termination shall be given special, written notice of the recommendation and the Church Board meeting, either by personal delivery or by first class mail to the Member’s last known address, or by email to the Member’s last known email address. The notice shall be given at least fourteen days before the Church Board Meeting. At the Board Meeting, they shall be given a reasonable opportunity to hear and respond to all reasons for the proposed termination.
  4. Upon compliance with the provisions of subparagraphs 1 through 3, above, the membership of a Member may be terminated by vote of the majority of the Church Board.
  5. The termination of membership of a Member shall be at the sole discretion of the Church Board, acting in accordance with the foregoing procedure. The Church Board reserves unto itself full authority and power to determine the Members of this church.

Article IV
Meetings and Voting

Section 4.01 Business Meetings

The Members shall meet to conduct the business of the Church at such times and in such manner as is provided in Article IV. Each such meeting of the Members for the conduct of business is referred to in these Bylaws as a “Business Meeting.” The Church may hold such other services, conferences, meetings, or the like for worship, education, ministry, or other purposes, as it shall determine, provided that the business of the Church shall not be conducted, nor any vote taken thereat except in accordance with the provisions of these Bylaws.

Section 4.02 Regular Business Meetings

Regular Business Meetings shall be held annually after the morning worship services on the first Sunday in November.  All Business Meetings shall be held at the principal office for the transaction of business of the Church or at such other location as is designated by the Active Members, and at the time regularly established by vote of the Active Members. If for some reason it is not safe or advisable to hold a Regular Business Meeting with active members physically present {i.e., a natural disaster, pandemic, the building becomes unusable, etc.}, then a virtual meeting can be conducted. The decision to conduct a virtual meeting can be made by any two of the following: the pastor, by a majority of the Deacons, or by a majority of the Church Board.   Notice shall be given during all Sunday services on the Sunday prior to a Regular Business Meeting and/or by email/mail seven days prior to the Regular Business Meeting. If a virtual meeting is being conducted, this notice must also include instructions on how to join the virtual meeting.

The purpose of the Regular business meeting will be to:

A. Approve the annual budget or an over-expenditure of greater than 10% of the general budget within a calendar year. If the active church members present at the meeting do not agree with a part of the budget, they may request that the Church Board re-address a specific part of the budget. This section would then be re-presented to the church membership via an absentee ballot format for another vote.

B. Elect or re-affirm Church Board members.

C. Vote on call/dismissal of Senior Pastor.

D. Decide on sale/purchase of property or indebtedness.

E. Decide on dissolution/consolidation of this church.

F. Decide on amendments to the By-Laws.

G. Approve to join/affiliate with any denomination or group.

Section 4.03 Special Called Business Meetings

A Special Called Business Meeting shall be called and held only in accordance with the following procedure:

A. Special Called Business Meeting or a virtual Special Called Business Meeting may be called by any two of the following: the Pastor, a majority of the Deacons, or a majority of the Church Board.

B. A Special Called Business Meeting shall be held only at the principal office for the transaction of the business of the Church, unless this requirement is waived, and another location is designated by vote of the Active Members. The Special Called Business Meeting may also be held virtually if for some reason it is not safe or advisable for the meeting to be held with Active Members physically present {i.e., a natural disaster, pandemic, the building becomes unusable, etc.}. 

C. Notice of a Special Called Business Meeting shall be given to the Members in the following manner:

  1. The notice shall be in writing and shall be distributed to the Members at all worship services regularly held on the Sunday at least five days before the Special Called Business Meeting, or by email or first-class mail, addressed to the last known email or mailing address, to all Members who reside within the geographic area served by the Church, and mailed no less than seven days before the Special Called Business Meeting or such greater number of days as are reasonably necessary to assure delivery of the notice by email or first-class mail to the Members.
  2. The notice shall state the date and time of the Special Called Business Meeting, and the location if it is not the principal place of business of the Church.  The notice shall also state the nature of the proposals to be considered at the Special Called Business Meeting. If the meeting is to be a virtual meeting, instructions on how to attend the meeting must also be included in the notice.

D. No matter may be considered at a Special Called Business Meeting other than a matter which is described in the notice of that Business Meeting.

Section 4.04 Special Notice

If action is proposed to be taken at any Business Meeting with respect to any of the following matters, special notice of the Business Meeting and the proposed action shall be given to the Members in accordance with this Section.

A. Those proposed actions for which special notice is required are as follows:

  1. The call of a Senior Pastor
  2. The recommendation of a Hearing Board under Sections 7.01.
  3. The purchase, lease for more than one year (including options), sale, or other disposition of any real property, or of any personal property with a then-current fair market value of more than ten percent of the unrestricted general fund income of the Church for the twelve complete calendar months immediately preceding the date of the notice.
  4. The amendment, modification, or repeal of these Bylaws, or the Articles of Incorporation of this Church.
  5. The dissolution of this Church.

B. The special notice required by this Section shall be in writing. It shall state the date and time of the Business Meeting, and the location if it is not the principal place of business of the Church. The notice shall also state with specificity the proposal to be considered. The notice shall be given in one of the following manners:

  1. The notice may be given by email or first-class mail, postage prepaid, addressed to the last known email or mailing address and individually mailed to each of the Members who reside within the geographic area served by the Church, mailed no less than seven days before the Business Meeting.
  2. The notice may be given in writing to all Members present at each regularly scheduled service of worship on each of the three consecutive Sundays immediately preceding the date of the Business Meeting. In such case, the Business Meeting may be held at or following any regularly scheduled worship service on the third Sunday of notice.
Section 4.05 Quorum

A. The lesser of 25 percent of the Active Members, or fifteen Members, present in person, shall constitute a quorum. In the event the requirement for a quorum is not met for three consecutive business meetings, one of which must be a regularly scheduled Business Meeting, those Active Members present, in person, at the third consecutive Business Meeting, and voting shall constitute a quorum.

B. The Active Members present at a duly called or held Business Meeting at which a quorum is present may continue to transact business until adjournment notwithstanding the withdrawal of enough Active Members to leave less than a quorum, if any action taken (other than adjournment) is approved by at least a majority of the active members required to constitute a quorum.

C. In the absence of a quorum, any Business Meeting may be adjourned by the vote of a majority of the Active Members present, but no other business may be transacted, except as provided in subparagraph B, above.

Section 4.06 Voting

A. All persons who are Active Members as defined in Section 3.02 E. shall be entitled to vote at a Business Meeting.

B. Voting shall be by voice or such other method as is determined by the Moderator or by an act of the Active Members, or as explicitly directed by these Bylaws provided that upon the request of any Active Member present at the Business Meeting a vote on a matter shall be by written ballot.

C. Each Active Member is entitled to one vote on each matter submitted to a vote of the Active Members. Cumulative voting is not authorized for any purpose.

D. The affirmative vote of a majority of the Active Members present and voting at a duly noticed (if required) and held Business Meeting at which a quorum is present, which affirmative votes constitute a majority of the required quorum, shall be the act of the Members; provided that if the vote of a greater number is required by these Bylaws, the Articles of Incorporation, or applicable law, the affirmative vote of such greater number shall be the act of the Members.

E. A Member shall not vote by proxy or by absentee ballot. The Members shall not act by written consent without a meeting. An Active Member shall vote only in person, when present at a duly held Business Meeting or electronically, when present at a virtual Business Meeting.

Section 4.07 Procedure

The most current edition of Robert’s Rules of Order shall govern the procedure of a Business Meeting, to the extent it is not inconsistent with or in conflict with Scripture, these Bylaws, the Articles of Incorporation, or applicable law.

Section 4.08 Moderator

The Chairman of the Church Board or a person designated by the Church Board will serve as the Moderator of Church Business Meetings.

Section 4.09 Application of a Theological Interpretation

In a business meeting, an issue involving the application of a theological interpretation that the church has previously voted on can only be readdressed when a majority of those present at the meeting vote to revisit the issue.

ARTICLE V
Pastor, Staff, and Deacons

Section 5.01 Pastor

The Pastor is responsible for leading the church in the performance of its purposes. The Pastor shall lead the congregation, the organizations and Teams, and the Church staff to perform their respective tasks. The Pastor shall be selected by act of the Active Members in accordance with these Bylaws. The Pastor shall complete all requirements for membership, as stated in Article 3, within six months of assuming the position of pastor.

Section 5.02 Ministerial Staff

The Ministerial Staff shall consist of those persons other than the Pastor who are called by the Church Board to serve in those ministerial offices which the Church determines that it needs. The Pastor shall be the supervisor of the Ministerial Staff. Ministerial Staff shall complete all requirements for membership, as stated in Article 3, within six months of assuming that staff position.

Section 5.03 Non-Ministerial Staff

The Non-Ministerial Staff shall consist of those persons other than the Pastor and Ministerial Staff who are employees of the Church. The Church Board shall employ such Non-Ministerial Staff as it determines that it needs. The Pastor shall be the supervisor of each Non-ministerial Staff member, provided that the Pastor may delegate immediate supervision to a member of the Ministerial Staff or Personnel Team.

Section 5.04 Deacons

A. The Deacons shall serve in support of and share in the pastoral ministries. When the Church is without a Pastor, the Deacons, in conjunction with the Ministerial Staff, shall be responsible for the organization and administration of worship services.

B. Each Deacon shall be elected by the Church Board in accordance with Article VII Section 7.04A. Each person elected as a Deacon shall have been a Member for more than two years before the election. Each person elected to serve as a Deacon will serve until such time as (1) that person resigns as a Deacon, (2) that person leaves the Church, or (3) the Church Board takes such action to remove that deacon in accordance with Article VII Section 7.04 B. Each Deacon shall be ordained as such by this Church or another church of like faith and order. The number of Deacons serving at any time shall be determined by the Church.

C. The term, “Deacon,” or “Deacons,” as used in these Bylaws, means a person or the persons, respectively, elected by the Church Board in accordance with Section 7.04 A for service pursuant to paragraphs A and B of this Section 5.04. A person who is not serving a current, elected term pursuant to those provisions is not a Deacon, or a part of the Deacons, within the meaning of those terms as used in these Bylaws, even though ordained to the Deacon ministry by this Church or another. Qualifications and duties of Deacons are specified in the Epistles to Timothy and Titus.

ARTICLE VI
Church Teams and Administration

Section 6.01 Church Teams

The Church shall maintain Church Teams for conducting Bible teaching, training, missions, music, ministry, and other matters as it shall determine are necessary and proper for the accomplishment of its purposes. Each Team shall have a Team Leader who shall be a member of the church and who shall be responsible for leading its administration. The Team Leaders shall be elected by the Church Board.

Team Leaders will select the officers, teachers, and other staff of their Team in consultation with the Pastor. All Team activities shall be subject to the ultimate control of the Church Board.

Section 6.02 Church Board

The Church Board shall lead in the planning, conduct, coordination, and evaluation of the activities of the Church and its Teams. Once a year, the Church Board will nominate new members and affirm current members. They will present these members to the church membership for affirmation at the annual Business Meeting. The members of the Church Board shall be affirmed at a Business Meeting and a 75% vote is required for affirmation. The Senior Pastor shall serve as a member of the Church Board as a voting member. The Church Board will consist of a minimum of four voting members in addition to the Senior Pastor. The Church Board will appoint all staff and employee positions except that of the Senior Pastor. The Church Board can terminate the employment of all staff and employees except the Senior Pastor. They must follow the guidelines of Section 7.02 C.

If there is a concern with a Church Board member, it will be brought to the Church Board. If the issue cannot be resolved, the Church Board will request that the Deacons appoint a Hearing Board to address the concerns of the person making the request. The Church Board will either affirm or decline the Hearing Board’s recommendation which could include termination of the person as a Church Board member. The Church Board will perform the following functions:

A. The Church Board shall present a budget to the church membership for approval at the annual business meeting and administer that budget throughout the year. They will have the authority to approve over-expenditures of the budget within a 10% change of the total budget per calendar year.

B. The Church Board shall take leadership of the Buildings and Grounds of the church-owned properties.

C. The Church Board shall write new and modify existing church policies as needed.

Section 6.03 Trustees

The Church Board will serve as the Trustees of the church. The Trustees shall lead in the administration of the ownership, management, and disposition of the real and personal property of the Church, except to the extent that responsibility is delegated to another Team or person by act of the Church or by these Bylaws.

Section 6.04 Standing Teams

The Church shall maintain the following standing Teams and any other teams as determined by the Church Board. Team leaders and Church officers shall be appointed by the Church Board. The Church Board will appoint all members of the Personnel Team and the Auditing Team.

Section 6.04.1 Personnel Team

The Personnel Team shall lead the Church in the following matters of personnel administration:

  1. The Team shall lead in salary and benefit administration for all employed personnel.
  2. The Team shall develop and recommend to the Church Board personnel policies and job descriptions for the Pastor and all staff.
  3. The Team shall lead in the determination of Ministerial Staff and Non-ministerial Staff needs.
  4. The Team shall lead in the evaluation of all employed personnel.
  5. The Team shall recommend to the Church Board for employment all Non-ministerial Staff. Termination of employment, leaves of absence, and other personnel administration for Non-ministerial Staff shall be recommended by the Team to the Church Board, provided that the Church Board may delegate to the Team the authority to take such action in its sole discretion.
  6. The chairman of the Personnel Team shall serve as a consultant to all staff search Teams.
  7. The functions of this Team shall be in coordination with the senior pastor as administrator of the staff with responsibility for all employed personnel by virtue of office.
Section 6.04.2 Auditing Team

The Auditing Team shall be responsible for a full examination of the books, accounts, and vouchers of all officers having charge of the Church funds and render a statement in writing at the end of each Church financial year; also, when required, to advise and assist the officers of the Church in planning or changing its system of accounting.

Section 6.04.3 Other Teams

For other Teams, the Team leader shall organize and appoint members for their teams in consultation with the Pastor as deemed necessary for the operation of the church.

Section 6.05 Church Officers

The Church Officers shall be those persons who serve in the following capacities:

Section 6.05.01 Clerk

The Clerk shall keep, or cause to be kept, minutes of all Business Meetings and actions of the Church, and the record of Members on the Church roll. The Clerk shall give, or cause to be given, such notice of Business Meetings and other matters as are required by these Bylaws. The Clerk shall keep the minute book and seal of the Church in safe custody. The Clerk shall have such other powers and perform such other duties as are prescribed by the Church. The Clerk shall be the church secretary unless the Church Board determines otherwise.

Section 6.05.02 Treasurer

The Treasurer shall keep, or cause to be kept, the records of the financial affairs of the Church, and shall prepare, or cause to be prepared, the financial reports of the Church. The Treasurer shall have such other powers and perform such other duties as are prescribed by the Church.

Section 6.05.03 Financial Secretary

The Financial Secretary shall receive the empty offering envelopes after the money has been removed and counted by the proper people selected by the Church to serve in turn. From these, he or she shall give each donor individual credit. The Financial Secretary shall also be responsible for preparing and mailing annual statements to all contributing Members. Each Member shall be allowed to review only their own account.

Section 6.05.04 Legal Officers

The following persons shall be the Legal Officers of the Church, by virtue of their office:

  1. The Chairman of the Church Board shall be the president.
  2. The Clerk shall be the secretary.
  3. The Treasurer shall be the chief financial officer.

The sole duty and authority of the Legal Officers of the Church in their capacity as such shall be to sign documents in the name of and on behalf of the Church as its Legal Officers when authorized by the Church to do so. They shall have only such other powers and perform such other duties in their capacity as Legal Officers as are expressly prescribed by the Church.

Section 6.06 Term of Office

The term of office of each person appointed by the Church Board or Team Leader to serve as a volunteer worker on a Team or as a Church Officer or any other appointed position, per Sections 6.04 through 6.05 above, shall be until the person resigns, leaves the church, or is removed from service by the Church Board.

Section 6.07 Authority

Neither the Pastor, Deacons, Church Board Members, nor any Team, other group, Staff Member, Team Leader, or other person shall have the authority to bind the Church to any act or obligation unless that authority is expressly granted by the Church. Nothing in these Bylaws shall be construed as any such grant of authority. The adoption of its budget by the Church shall constitute the grant by the Church of authority to expend the budgeted funds and incur obligations therefor in the budgeted areas by the persons, Teams, and other groups designated by the Church as responsible for those budgeted areas, within the limits of the funds actually available to the Church for expenditure, and subject to the ultimate control of the Church Board.

Section 6.08 Pastor as Ex-Officio Member

The Senior Pastor shall be a member of all standing, regular, and special teams and the Church Board by virtue of office.

ARTICLE VII
Personnel

Section 7.01 The Pastor

A. A Pastor shall be chosen and called by the Church in accordance with the following procedure:

  1. The Church Board shall appoint a Pastor Search Team.
    a. The Pastor Search team will appoint their own chairperson to lead the team. The Pastor Search Team will solicit resumes, evaluate those resumes in line with the needs and goals of the church, interview persons of interest, and then present to the Church Board one person as a candidate for Pastor.
    b. The Church Board will either affirm or reject this candidate by a 75% vote of active Church Board members. If the candidate is affirmed, the candidate will be presented to the church membership in a Special Called Business meeting called per Section 4.03 and Section 4.04. The church membership will vote to affirm or reject this candidate.
    c. The Pastor Search Team shall organize itself to perform its function as it considers appropriate. Any expenditure of funds by the Pastor Search Team shall be authorized by the Church Board by budget or special authorization. The Leader of the Personnel Team shall serve as a consultant to the Pastor Search Team.
  2. The nomination of a person to the Church Membership for call as Pastor shall be made only by the Church Board. The Church Board shall present, and the Church Membership shall consider, only one person at a time.
  3. The nomination of a Pastor to the Church shall be presented at a Special Called Business Meeting in accordance with Section 4.04. Voting shall be a written ballot. The Pastor shall be called upon the affirmative vote of 90% of the Active Members present and voting at the Special Called Business Meeting, provided a quorum is present.

B. Any proposal for termination, sanction, or condemnation of, or other negative personnel action with respect to the Pastor shall be made only in accordance with the following procedure:

  1. The proposal shall first be presented in writing to the Personnel Team. The Personnel Team shall attempt to mediate in a scripturally loving manner between those presenting the proposal and the Pastor.
  2. If the matter is not resolved by the Personnel Team’s mediation to the satisfaction of those presenting the proposal and the Pastor, the Deacons shall select a Hearing Board of no fewer than five members. The Hearing Board nominees will be approved by the Church Board before the hearing begins. No person presenting the proposal shall be a member of the Hearing Board.
  3. The Hearing Board shall consider the proposal at a closed hearing. The purpose of the hearing shall only be for the Hearing Board to make one of the determinations described in subparagraph 5 of this Section 7.01 B.
  4. Those presenting the proposal and the Pastor shall have the right to be present at the entire hearing and the right to make such presentation to the hearing as they consider appropriate. The Hearing Board shall have the right to request that other people provide information to the hearing, either in person or in writing.
  5. Upon conclusion of the hearing, the Hearing Board shall make its determination, which shall be one of the following:
    a. To recommend the proposal to the Church Board.
    b. To recommend a modification of the proposal to the Church Board.
    c. To recommend to the Church Board other action concerning the Pastor; or
    d. To make no recommendation to the Church Board.
    The Hearing Board shall notify in writing those making the proposal and the Pastor of its determination. The determination of the Hearing Board shall be final.
  6. A recommendation of the Hearing Board will be presented to the Church Board for consideration. If a simple majority of the active Church Board members affirm the Hearing Board’s recommendation, it is approved. If the recommendation is for termination, it will be presented to the Church Membership for action and shall be presented at a Special Called Business Meeting called solely for that purpose, with special notice given in accordance with Section 4.04. The Pastor shall not be the Moderator at that Special Called Business Meeting.
  7. Voting on the recommendation of the Hearing Board shall be by written ballot. The recommendation shall be adopted as the act of the Church Membership upon the affirmative vote of a majority of the Active Members present and voting at the Special Called Business Meeting, provided a quorum is present.
Section 7.02 Ministerial Staff

A. The Ministerial Staff shall be chosen and called by the Church Board in accordance with the following procedure.

  1. A Search Team shall be appointed by the Church Board. The Search Team shall elect its own Chairman. The Pastor shall be a member of the Search Team by virtue of office.
  2. The Search Team shall organize itself to perform its function as it considers appropriate. Any expenditure of funds by the Search Team shall be authorized by the Church Board, by budget or special authorization. The Leader of the Personnel Team shall serve as a consultant to the Search Team.
  3. The nomination of a person to the Church Board for a call to the Ministerial Staff shall be made only by the Search Team. The Search Team shall present, and the Church Board shall consider, only one person at a time.
  4. Voting shall be by written ballot. The person shall be called to the Ministerial Staff upon the affirmative vote of 75% of the Active Church Board Members present and voting at the Special Called Meeting, provided at least four members are present in person or virtually.

B. With the consultation from the Pastor, the Personnel Team may recommend to the Church Board any personnel action concerning a member of the Ministerial Staff, including termination.

C. Any other proposal for termination, sanction, or condemnation of, or other negative personnel action with respect to a member of the Ministerial Staff shall be made only in accordance with the following procedure:

  1. The proposal shall first be presented to the Personnel Team. The Personnel Team, with such other people as they consider appropriate, shall attempt to mediate in a scripturally loving manner between those presenting the proposal and the member of the Ministerial Staff.
  2. If the matter is not resolved by mediation to the satisfaction of those presenting the proposal and the member of the Ministerial Staff, the Deacons shall select a Hearing Board of no fewer than five members. No person presenting the proposal shall be a member of the Hearing Board. The Hearing Board nominees shall be approved by the Church Board before the hearing begins.
  3. Those presenting the proposal, the member of the Ministerial Staff who is involved, and the Pastor shall have the right to be present at the entire hearing and make such presentation to the hearing as each considers appropriate. In all other respects, the Hearing Board shall function and recommend in accordance with the procedure set forth in subparagraphs 3 through 5 of Section 7.01 B.

D. A recommendation will be made to the Church Board. Voting on the recommendation shall be by written ballot. The recommendation shall be adopted as the act of the Church upon the affirmative vote of a majority of the Active Church Board Members present and voting at the Special Called Meeting, provided at least four members are present in person or virtually.

Section 7.03 Non-Ministerial Staff

A. Members of the Non-Ministerial Staff shall be employed by an act of the Church Board upon recommendation of the Personnel Team.

B. The Personnel Team may recommend to the Church Board any personnel action concerning a member of the Non-Ministerial Staff, including termination.

C. The act of the Church Board with respect to Non-Ministerial Staff under this Section shall be by the affirmative vote of a majority of the Church Board Members present and voting at a duly held Meeting at which at least four members are present in person or virtually.

Section 7.04 Deacons

A. The Deacons shall be chosen by the Church Board in accordance with the following procedure.

  1. A Deacon Enlistment Team shall be appointed by the Church Board. The Team shall include at least two Deacons. The Pastor shall be a member of the Team by virtue of office.
  2. The nomination of a person to the Church Board for election as a Deacon shall be made only by the Deacon Enlistment Team.
  3. The nominations shall be presented at a Church Board Meeting. Voting shall be by written ballot. Each candidate who receives the affirmative vote of 75% of the Active Church Board Members present and voting at the Church Board Meeting, provided at least four members are present in person or virtually, shall be elected and chosen as a Deacon.

B. The removal of a Deacon shall be proposed to the Church Board and considered only in accordance with the following procedure:

  1. The proposal shall first be presented to the Pastor. The Pastor and the Chairman of the Deacons, with such other persons as they consider appropriate, shall attempt to mediate in a scripturally loving manner between those presenting the proposal and the Deacon.
  2. If the matter is not resolved by the mediation to the satisfaction of those presenting the proposal and the Deacon, the Pastor shall request that the Deacons select a Hearing Board of no fewer than five members. These Hearing Board nominees shall be approved by the Church Board before the hearing begins. No person presenting the proposal shall be a member of the Hearing Board.
  3. The Pastor, the Chairman of Deacons, and the Deacon involved shall each have the right to be present at the entire hearing, and each may make such presentation to the hearing as each considers appropriate. In all other respects, the Hearing Board shall function and recommend in accordance with the procedure set forth in subparagraphs 3 through 5 of Section 7.01 B.
  4. A recommendation of the Hearing Board shall be presented to the Church Board, Voting on the recommendation shall be by written ballot. The recommendation shall be adopted as the act of the Church upon the affirmative vote of at least four Church Board members who are present in person or virtually.
Section 7.05 Volunteer Workers

A. All volunteer workers shall be selected in accordance with Section 6.01.

B. The removal of any Team Leader so elected shall be proposed to the Church Board and considered only in accordance with the following procedure:

  1. The proposal shall first be presented to the Pastor. The Pastor and the Chairman of the Church Board, with such other persons as they consider appropriate, shall attempt to mediate in a scripturally loving manner between those presenting the proposal and the volunteer worker.
  2. If the matter is not resolved by the mediation to the satisfaction of those presenting the proposal and the volunteer worker, the Pastor shall request that the Deacons select a Hearing Board of no fewer than five members. No person presenting the proposal shall be a member of the Hearing Board. These Hearing Board nominees shall be approved by the Church Board before the hearing begins.
  3. The Pastor, the Chairman of the Church Board, and the volunteer worker involved shall each have the right to be present at the entire hearing, and each may make such presentation to the hearing as each considers appropriate. In all other respects, the Hearing Board shall function and recommend in accordance with the procedure set forth in subparagraphs 3 through 5 of Section 7.01.B.
  4. A recommendation of the Hearing Board shall be presented at a Church Board Meeting, and voting on the recommendation shall be by written ballot. The recommendation shall be adopted as the act of the Church upon the affirmative vote of at least four Church Board members who are present in person or virtually.

C. Team Leaders can remove any volunteer worker from their Team at any time with the approval of the Pastor.

ARTICLE VIII
Records and Reports

Section 8.01 Reports to the Church

A. A financial report shall be furnished at least quarterly to the Church by posting it at the church and emailing it to the local Active members. It shall contain in appropriate detail the following:

  1. The assets and liabilities of the Church.
  2. The principal changes in assets and liabilities since the last report.
  3. The revenue or receipts of the Church for the Church Year and since the last report, including both undesignated and designated funds.
  4. The expenses or disbursements of the Church for the Church Year and since the last report, for both undesignated and all designated fund purposes. The financial reports and records shall be audited at such times and in such manner as may be determined by an act of the Active Members.

B. Such other reports on the functions and activities of the Church shall be rendered from time to time as are appropriate or as are required by an act of the Active Members.

Section 8.02 Corporate Records

The Church shall keep at its principal office the original or a certified copy of its Articles of Incorporation and Bylaws, as amended to date, the certified minutes of all Business Meetings, and a record of the names and addresses of members. The Church shall also keep adequate and correct books and records of account.

Section 8.03 Inspection Rights

Any active member may, at any time during normal business hours on five business days’ notice, inspect and copy any of the records described in Section 8.02, provided it is done for a purpose that is reasonably related to the Member’s interest as a Member.

ARTICLE IX
Other Provisions

Section 9.01 Amendments

These Bylaws may be amended or repealed, or new bylaws may be adopted, by the affirmative vote of 90% of the Active Members present and voting at a duly called and held Business Meeting of which special notice is given in accordance with Section 4.04.

Section 9.02 Execution of Documents

Any instrument, document, or other writing may be executed in the name of and on behalf of the Church by one or more of the Legal Officers or any other person or persons authorized by the Church to do so. Checks, drafts, and other instruments of payment of funds of the Church shall be executed in the name of the Church by no fewer than two Active Members who are authorized by the Church to execute such instruments.

Section 9.03 Church Year

The Church Year shall be the calendar year.

Section 9.04 Denominational Meetings

The Church Board shall appoint from the Active Members of the Church, such messengers as are appropriate to attend denominational meetings, to the extent the Church may send messengers under the bylaws of the applicable denominational organization. The Pastor shall be a messenger to all denominational meetings to which the Church is qualified to send messengers, by virtue of office.

Section 9.05 Construction and Definitions

Unless otherwise clearly required by the context, all capitalized terms which are defined in these Bylaws shall have the meaning which is set forth herein. Unless otherwise stated, the act of the Active Members, the vote of the Active Members, the act of the Church, and such similar terms shall mean the affirmative vote of a majority of the Active Members present and voting at a duly called and held Business Meeting at which a quorum is present.

Section 9.06 Dedication of Property and Assets

The property, assets, profits, and net income of this corporation are irrevocably dedicated to charitable and religious purposes and no part of the profits or net income of this corporation shall ever inure to the benefit of any Director, Officer, or Member thereof or to the benefit of any private shareholder or individual. Upon dissolution or winding up of this corporation, its assets remaining after payment of, or provision for payment of, all debts and liabilities of this corporation shall be transferred to a nonprofit organization, which is organized and operated exclusively for charitable and religious purposes, and which has established its tax-exempt status under Section 23701d of the Revenue and Taxation Code and/or Section 501(c)(3) of the Internal Revenue Code. The recipient(s) will be a Baptist entity that will be determined by the eligible voting members of Pole Line Road Baptist Church at the time of dissolution or winding up of the corporation.

Section 9.07 Marriage Policy

We believe that Christian marriage is a sacred institution ordained by God for the well-being of mankind and the propagation of the human race. It is the spiritual and physical union of one man and one woman, as identified by birth or DNA, according to Scripture. It is a lifetime commitment that was first instituted by God in the early chapters of Genesis, codified in the Levitical law, the Old Testament prophets compared it to a relationship between God and His people, examples of marriage are in the historical narratives, and the wisdom literature discusses the unique unity of this relationship. Jesus explained the original intention and core elements of marriage, and several New Testament Epistles give explicit instructions on this union. Marriage is a typology of Christ and the Church. As such, the Church views marriage as a profound spiritual institution established by God. Due to the importance of marriage in the biblical witness, this church adopts the following policy:

Ministers:

  1. Only duly ordained or licensed Christian pastors or ministerial staff shall officiate at marriage ceremonies conducted on church property and/or in association with this church.
  2. Pastors and ministerial staff employed by the church shall be subject to immediate dismissal and/or loss of ordination for officiating a same-gender marriage ceremony or any other ceremony that is in contradiction with the biblical model of marriage as understood by this church.
  3. If the applicants for marriage wish to have a pastor, chaplain, or other ministerial staff person other than one employed by this church perform their marriage ceremony, this person must be a Christian and must be approved by the pastoral staff of this church.
  4. The pastor or ministerial staff assigned by the church to implement the procedures contained in this Marriage Policy may, in his or her sole discretion, decline to make church facilities available for, and/or decline to officiate at, a ceremony when, in his or her judgment, there are significant concerns that one or both of the applicants may not be qualified to enter into the sacred bond of marriage for theological, doctrinal, moral, or legal reasons.

Applicants for Marriage:

  • Applicants wishing to have a ceremony performed by a pastor or ministerial staff employed by the church, or to use the church facilities, shall be in agreement with the biblical model of marriage as understood by this church.
  • Applicants must participate in a minimum of six sessions of premarital counseling conducted by a pastor or ministerial staff of this church, a Christian marriage therapist, or someone with appropriate training and experience in Christian marriage counseling and approved by the pastoral staff of this church.
  • Applicants will meet with the church’s wedding host or hostess before the ceremony to go over the church’s policy on using the facilities for a wedding and/or reception. The applicants will also pay the applicable fees to the church office the week before the wedding ceremony.